Jobs & Positions -
Comparison
Definitions:
Job: Generic Title or Role
within a Business Group, independent of any single
organization. Required.
Usually more specific if positions are not used.
Position: Specific occurrence of
one job, fixed within an organization. Not
required.
Jobs:
-- Required
-- Generic within
Business Group
-- Independent of any
single organization
-- Jobs can occur in
many organizations
-- Holds Fair Labor
Standards Act (FLSA) Code
-- Holds Equal
Employment Opportunity (EEO) Work Category
-- Associated with
Worker's Compensation Codes
Positions:
-- Optional
-- Specific occurrence
of one job
-- Must be unique within
an organization
-- Linked to an
Organization, Job and Location
-- Shared with Other
Applications (i.e. Purchasing)
-- Position Hierarchies
control access to information (security)
Jobs and Positions -
Similar Functionality:
· Valid Grades
· Evaluations
· Competencies
· Skills
· Work Choices
· Not Date Tracked
Some Advantages of Using
Positions:
· Define jobs more specifically
· Reporting
· Views
· Position hierarchies
for P.O. approvals
· Position hierarchies
for security
· Occupancy View
· Probation Periods
· Standard Conditions
& Working Hours
· Successor
· Position Control for
Authorized Positions
· Competencies
· Requirements
· Recruitment
· Career Management
· Career Paths
· Job and Position
Skills Matching Report
· Expands Oracle
Training Administration
· Allows for eligibility
through element linking
· Can view which
position it reports to
· Simplifies Assignments
by connecting and populating org, job and location
· Web security and
online approvals
· ADE (Application Data
Export) Position Hierarchy Diagrammer
· Grade relationships
· Evaluations
· Competencies - more
specific to job
· Skills - more specific
to job
· Work Choices - more
specific to job
· Mass Moves:
Organizations, Locations, Jobs, GRE's, Standard Conditions
· Succession Planning
· Positions are better
(than Job and Supervisor) for P.O. approvals
You may NOT want to use
positions in the case of:
· Re-organizations
· Concerned about
increased maintenance
Positions for
Governments and Unions:
Positions are typical of
government/public sector agencies or those companies
with a heavy blue collar
or union influence. There are a few reasons for
this:
1) Public sector
agencies are position driven which means that they
identify roles and
skills based on the position, not the individual. The
position carries with it
a defined set of criteria that the person who is
applying for the
position must have, people are not brought into the agency
because they have
special skills - they are hired to fill a role and they
have the
skills/knowledge/abilities that the role defines.
2) You can also have
multiple "holders" or people filling one
position and that does
not necessarily mean job sharing.
3) Companies can define
positions and employees on a one to one relationship,
meaning each position
can have only one employee assigned to it. Unless
one is dealing with a
small company, this can be an administrative nightmare.
This might be used in an
organization that wants to define purchasing
authority on a per
position/person basis (provided there is no costing of
positions so maintenance
may remain relatively low).
4) Public sector
agencies also practice encumbrance based accounting
compared to private
enterprise - meaning the funding or budget for
departments can be
determined ahead of time, providing flexibility in
budgetary spending.
5) Positions are tracked
and monitored as a result of this type of
accounting for another
reason as well. .
Typically in government
agencies, funding for
positions comes from multiple sources, such as 50% of
positions X is paid for
by the federal government and 50% is paid for by the
state therefore,
detailed tracking/costing is required on a per position
basis.
Summary &
Recommendations:
· If you are using
Positions, you may wish to create a segment on the Position
Key Flexfield called,
"Organization" to simplify the connection
process.
· Positions work well to
track "reports to" and to see which person
occupies which position.
Providing the Business Group (the primary
organization) is fairly
stable, positions make positional mass moves very easy
to do. They are also a
must for strict security needs and used for purchase
order approvals. In
using Positions, one must be careful to create generic job
names, and make the
position names specific..
No comments :
Post a Comment