What
is Human Resources Management?
Any successful enterprise needs to search for new ways to
streamline the processes. One of the important aspects for any enterprise is
Workforce. This is nothing but the labor force or personnel.
Human Resources Management is used for addressing the
employees’ aspect of this continuous improvement.
It helps the enterprises in reviewing and improving their business functions
related to the personnel management.
Oracle Human
Resources – Salient features
Work Structures
Work
structures represent the different ways in which employees can work within the
enterprise. These are the frameworks for defining the assignments for the
employees. These can be also understood as the representation of the units
within the enterprise. The Business Group is the largest unit and represents
the enterprise as a whole.
Work
structures include internal organizations (e.g. departments, divisions etc.),
payrolls, jobs, positions, grades, grading structures and the employee grouping
used in the enterprise.
People
People are the nucleus
of any enterprise. Oracle HRMS gives the ability to hold information about the
current employees, ex-employees, applicants, contacts and contingent workers.
Along with the standard information, the system can store the information about
the addresses, phones, nationality, qualifications, absence history, interview
records etc. Special information can defined to store any other information for
the employees. E.g. special information could be languages known or hobbies.
Work related information such as preference of working hours (shifts), hours of
work could also be maintained.
Assignments
Assignment for an
employee is nothing but the employee’s place within the enterprise. The
assignment gives information about the organization for which the employee
works. The details about the employee’s location, job, role, position, grade,
location, payroll, supervisor, working hours and loads of other information can
also be obtained from assignment data. As and when the information about the
employee assignment is changed, a work history is automatically built up for
the employee.
Assignments are also used
to group people for reporting, managing and costing purposes. Compensation,
benefits planning and administration could also be done with the help of the
assignments.
Date Tracking
Typical data that
changes for any enterprise includes corporate restructuring, employee
development related changes, departmental changes etc. Using Oracle HRMS, the
changes can be effectively managed without the need of redefining of the parts.
These changes could be
either Dated or Date Tracked.
Dated
Work Structures related data is dated. Dates can be attached
to a work structure to maintain the versions ad the structure changes. The
previous structure can be maintained as historical data and a new version can
be created with the future dates. In Oracle HRMS, the information related to
organizations, jobs, grades, locations is dated. The work structure is active
as of a Date From, which is entered while defining it. It remains valid till
the Date To. A work structure cannot be assigned to an employee before the Date
From or after the Date To.
Date Tracked
The dynamic information
related to the employees, employee assignments, compensations and benefits is date
tracked. Date tracking is a feature available in HRMS, which is useful in
maintaining history of the data when any changes are made. To view the date
tracked data from the front end, effective start date needs to be set. The
setting of effective date ensures that the data effective only of that date is
available for the users to view, change, validate or report. When any changes
are done to the data, the user can choose whether the change would be a
correction to the last changes or a new update that needs to be recorded in the
history. The Set effective date option is available on the screens which deal
with the date tracked data. This is discussed in details in the technical
section for date tracking.
Organization
Navigation: Work
Structures à Organization à Description
Business Group
In Oracle HRMS, the
enterprise needs to be represented as an employer. This can be done by creating
Business Group. Business Group is the largest organizational unit that
is set up. Depending on the need, a single business group or multiple business
groups can be set up. The defaults entered for a business group are the
information that will generally apply to the people entered for that particular
business group. These defaults can be overridden.
While setting up the
business group, following information needs to be set up:
Government
Reporting Entity
This is available for
selected legislations e.g. US. One more GREs can be set up within a business
group. GRE organization is recognized as an employer by the government.
Representing
Organizations
All the levels of an
enterprise can be represented using Internal Organizations and External
Organizations.
Internal Organizations
are the departments, divisions or branches where the employees work.
External Organizations
could be the hiring agencies, contractors, training institutes etc.
Location
The locations need to
be set up before an organization can be defined. This is the exact location of
the organization along with the address and phone number.
Navigation: Work
Structures à Location
Organization
Classifications
This describes the
purpose and use of the organization. The organization must be classified as an HR
Organization to assign employees.
Tables
Note: The data stored in above
details is for a business group. In case of a Global implementation, data for
all the business groups will be stored in these tables.
The field business_group_id stores
the id of the business group.
Jobs
Navigation: Work
Structures à Job à
Description
An employee’s primary
role is set up using a job. It is a generic role within the business group that
is independent of the organization. E.g. manager job can be present in any
organizations.
Job Name is a key
flexfield. Each job is held in a job group. A job group stores the jobs
of similar types. All the jobs defined in HRMS for employees must be a part of
the default HR Job Group.
Job Group Navigation:
Work Structures à Job à Job
Group
Tables
Note: The data stored in above
details is for a business group. In case of a Global implementation, data for
all the business groups will be stored in these tables.
The field business_group_id stores
the id of the business group.
Position
Navigation: Work
Structures à Position à Description
Position is a specific
occurrence of a job. Position is fixed within an organization. E.g. Sales
Manager is an occurrence of the job Manager in the Sales Organization. Similarly,
HR Manager will be one more occurrence of the same job in the HR Organization.
There could be one or many holders of the position in an organization. This is
a key flexfield.
A Position is defined
for an Organization and a Job. Positions data is date tracked.
Note: The data stored in above
details is for a business group. In case of a Global implementation, data for
all the business groups will be stored in these tables.
The field business_group_id stores
the id of the business group.
Grade
Navigation: Work
Structures à Grade à Description
Grades are used to
decide the relative status of employee assignments. Compensation and Benefits
are also decided based on the grades. E.g. Salary, company cell phone, company
car – decided based on the grades. This is a key flexfield.
Valid grades could be
defined for a job or for a position. A grade could be a valid grade either for
a job or for a position. A single grade cannot be valid one for both a job and
a position.
Note: The data stored in above
details is for a business group. In case of a Global implementation, data for
all the business groups will be stored in these tables.
The field business_group_id stores
the id of the business group.
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