Employees/
Applicants
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Enter and Maintain
Employees and
Applicants are entered through a single screen. To identify the records person
type is used. For am employee the person type is Employee, for an applicant
the person type is Applicant, for a contact the person type is Other.
Along with the personal
details like name, gender, hiring date, marital status, birth details, social
security number (For US, National Identifier – for UK), and information about
the contacts, phones, addressed can also be stored.
People data is date
tracked.
Other information
stored is schools/colleges attended, absences, Bookings, competence,
qualifications, disabilities work preferences etc.
Personal Details
Address
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Address
The address style can
be used to store addresses in country specific formats. Only one address can be
stored as a primary address
Phone
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Others à Phones
Multiple phone numbers
can be stored. Phone type is used to identify the phone numbers. e.g. Home,
Work etc.
Periods of service
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Others à End Employment
Termination related
information about the ex-employees is stored in periods of service information.
Contacts
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Others à Contact
Contacts for an
employee play an important role in benefits. Based on the contacts, the
employee becomes eligible for benefits such as spouse life insurance, dependent
life insurance, employee plus family vision, employee plus spouse dental etc.
Addresses and phones
for a contact can also be maintained.
Tables
Note: The data stored in above
details is for a business group. In case of a Global implementation, data for
all the business groups will be stored in these tables. The field
business_group_id stores the id of the business group.
Assignments
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Assignment
Assignment data for an
employee/applicant is date tracked.
Assignment gives
information about the person’s place within the organization. Organization,
location, job, grade, position, supervisor, salary basis, payroll, assignment
status etc.
People Group
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Assignment (Group field on the screen)
This is a key
flexfield, which is used for grouping the people together based on
certain criteria. To access the assignment screen, at least one segment of the
People Group KFF needs to be enabled.
Salary
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Assignment à Salary
Salary details for an
employee can be stored. The screen shows details of the new salary details and
previous proposal details.
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